Terms and Conditions for The OxBucks Cycle Sportive 2015

Organising an event requires a considerable amount of forward planning, time, risk and expense. Approximately 9 – 12 months prior to our events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event.

Whilst we are investing into the cost of staging our events, there is no guarantee of their success, making financial planning an integral part of event management and promotion. For this reason our ‘Terms and Conditions’ are here to ensure we are able to provide athletes with continued safe and enjoyable events.

1. Definitions
1.1 The Ox Bucks Cycle Sportive are the organisers of the event. From here on referred to as “OBCS”.
1.2 The event refers to any event listed on the organiser’s website (www.oxbuckscycle.org.uk ).
1.3 An entry refers to payment received for either an individual application or a relay application for the event.
1.4 The entrant refers to the individual or relay that has put in an entry for the event.
1.5 The event office is Watermoor House, Station Road, Launton, Oxforshire, OX26 5DX.

2. Conditions of Entry
2.1 By entering the event, all applicants agree to abide by our terms and conditions as listed.
2.2 This includes all members of a relay team.
2.3 we rely on the details of an entry to process your application. Without accurate information, we would not process your entry.
2.4 All applicants are aware that the nature of the event is physically demanding and that by entering the event they are confirming that they are capable of completing the event and that the organisers will not be held responsible for any injury or illness as a result of their participation.
2.5 The entrant waives and discharges from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, their participation in the Event, the following persons or entities: The Event Organisers, Event officials and personnel, land managers and/or owners, event sponsors, volunteers, and all of their respective officers, directors, employees, independent contractors, representatives, agents and volunteers.

2.6 All entrants must ensure there equipment is road worthy and safe. All entrants must wear a British Kite marked cycling helmet.

3. Confirmation of Entry
3.1 an acceptance email will be sent confirming your entry to the event, from our online payment partner, if you have entered online.
3.2 A list of entries will be posted on prior to the event taking place.
3.3 It is the entrant’s responsibility to inform OBCS if any of these details are incorrect so they can be corrected by the time the event closes to entries.
3.4 OBCS cannot guarantee that any changes can be implemented if they are received after the event has closed for entries.

4. Competitor Withdrawal
With most events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you will not receive a refund, regardless of the reason (injury, pregnancy, illness, holiday, business / work, etc).

5. Transfer of Entry
are applicants permitted to transfer their entry to another event, another year, or to another individual.

6. Race / Event Information:
6.1 all information relating to the event will be published on www.oxbuckscycle.org.uk . Any advance changes / alterations to the course or event will also be published on the website as will wave times. It is the responsibility of all competitors to ensure they are aware of all information relating to the event.
6.2 We endeavour to make sure we provide you with an event that you have entered. Circumstances may be such that we are unable to deliver an event in the format that was expected / advertised. OBCS have the right to change any event without prior notice. In such circumstances competitors will not be eligible for any refunds, whether full or partial, deferrals, or any other financial recompense.

7. Prizes
7.1 The Event Organisers have the absolute discretion in the award of any prizes, prize money or third party prize or award
7.2 No prizes will be forwarded to any prize winner post event.
7.3 Any uncollected prizes are forfeited and the prize will not be awarded.

8. Entrants Information / Photography
8.1 The entrant authorises the use of their name, voice and picture and any information provided on the event entry form to be used without payment in any broadcast, telecast, communication, promotion, or advertising. The entrant also agrees that the information provided may be used by the Event Organisers for the purpose of promoting future or other events or for the promotion of the Event charity(ies), race sponsors products and services.

9. Refusal of entry
OBCS maintain the right to refuse or revoke entry to any entrant entirely at their discretion.

10. Force Majeure
“Force Majeure” means an act of God including but not limited to fire, flood, earthquake, windstorm or other natural disaster; act of any sovereign including but not limited to war, invasion, act of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, nationalisation, requisition, destruction or damage to property by or under the order of any government or public or local authority or imposition of government sanction embargo or similar action; terrorism; law, judgment, order, decree, embargo, blockade, labour dispute including but not limited to strike, lockout or boycott; interruption or failure of utility service including but not limited to electric power, gas, water or telephone service; failure of the transportation of any personnel equipment, machinery supply or material required by  for the provision of services pursuant to this Agreement, breach of contract by any essential personnel or any other matter or cause beyond the control of OBCS.

These terms and conditions will be dealt with under the law of England and Wales.



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